Dear Jennifer Koehler,

I’m writing to follow up on our conversation about [Child’s name]’s needs at school. I appreciate your willingness to work together on this.

The Concern:

[Child’s name] has [diagnosis/disability or is being assessed for]. On [date], I shared this information and requested [specific accommodation]. Since then, I’ve noticed [specific observable impact – e.g., ‘they’ve been coming home distressed,’ ‘they’re not receiving the breaks we discussed,’ ‘assignments aren’t being modified as agreed’].

What [Child’s name] Needs:

To support [child’s name]’s learning and ensure they can participate fully, I’m requesting:

• [Specific accommodation – e.g., ‘movement breaks every 30 minutes’]
• [Specific accommodation – e.g., ‘access to a quiet space when overwhelmed’]
• [Specific accommodation – e.g., ‘modified homework volume’]

Under the BC Human Rights Code, [child’s name] has the right to access education without discrimination based on their disability. I know we both want [child’s name] to succeed, and these accommodations will help make that possible.

Next Steps:

I’d like to meet with you [and the learning support teacher/school counsellor if applicable] within the next [3-5] school days to discuss how the school will implement these supports. Please let me know when you’re available.

[Optional: I’m attaching documentation from [child’s doctor/psychologist/therapist] that outlines their needs OR we’re working with our family doctor to get child’s name on a waitlist for official diagnosis.]

I appreciate your partnership in supporting [child’s name]. I’m confident we can work together to ensure they thrive at school. I look forward to hearing your reply within 3 days.

Sincerely,

[Your Name]
[Your phone number]
[Your email]

CC: [Principal/Vice-Principal/Learning Support Teacher – if needed]